Research governance

Research governance

Research governance is separate from ethics review and must occur at all organisations conducting health and medical research. Research governance is a framework for institutions to use to ensure research is conducted responsibly and safely and is scientifically and ethically sound. Research governance considers the legal compliance, financial management, accountability and risk management associated with research at a participating site. Research governance is essential in the system for streamlined ethical review of multi-site research projects, and it is also used for single-site research projects. Research governance is administered by the process of site specific assessment (SSA).

For any research conducted at Bendigo Health you will be also required to submit a governance application prior to commencing, including where HREC approval has been obtained via the NMA scheme.

Research governance is administered by the process of a site specific assessment (SSA) application. This must be completed via ERM.

Evidence of support for your project from Bendigo Health is required prior to submission. It is therefore desirable that your project has been discussed with the relevant manager and Executive Director to ensure all matters including budgeting and in-kind support have been addressed in your application. 

All Bendigo Health SSAs must include signatures from investigators, relevant Heads of Departments and any Supporting Head/s of Department and the also the relevant Executive Director.

Please note that all supporting documents must be attached, including, CV AHPRA registration and evidence of GCP training. Failure to do this will result in delay.

Application Process

A new ethics administration software system ‘Ethics Research Manager’ (ERM) has been introduced in Victoria. Bendigo Health requires researchers to submit all new HREC and governance applications, regardless of risk, and all post approval information, such as amendments, annual reports etc, via an online ERM account.

Please note that Bendigo Health accepts the Victorian Low and Negligible Risk (LNR VIC) Application Form and LNR Site Specific Assessment Form (LNR SSA). These are available for completion via ERM.

Please ensure all other documents relevant to the project are also submitted. Failure to do this will result in delay.

If you previously had an Online Forms account your new ERM account will have the same login details as your old Online Forms account. You do not need to create a new account, just log in. Your password can be reset if you’ve forgotten it. If you need to create an account in ERM please go to the ‘New User’ tab.

This situation guide is available to assist in the transition to the new ERM system. Although there is no User Manual you can direct any enquiries to [email protected] or phone 02 9037 8404.

Information on how to make an HREC application can be found here.

Information and instructions about clinical trials research can be found here.

Information and instructions for health and medical research can be found here.

Bendigo PICF requirements

The following information must be included in all PICFs submitted to Bendigo Health

  • Bendigo Health logo
  • Complaints section contact details
  • HREC/RGO contact details.

Documentation Required

  • A hard copy of all high risk governance applications is required. Please send a copy of all HREC and site specific documents to the Bendigo Health Research Manager
  • A hard copy of all low risk governance applications is required. Please send a copy of all HREC and site specific documents to the Bendigo Health Research Manager
  • For major amendments and site notifications please send 1 copy of all documents.
  • All applications must be collated and individual documents stapled. Double sided printing is preferred. Failure to do this will result in delay.

HREC and Governance Fees

A GST of 10% will be applied to all external projects (that is, where the Principal Investigator is not a Bendigo Health staff member). 

Fees should not be sent with your application. On receipt of your application you will be invoiced for the appropriate fee.

Contact details

Research Manager
In the first instance all enquiries should be directed to:
Ms Sally McCarthy
Bendigo Health Research Manager
03 5454 6412 
[email protected] 

Mailing address
Bendigo Health
PO Box 126
Bendigo VIC 3552

Contact Us

Location

100 Barnard Street, Bendigo, VIC, 3550

Phone

03 5454 6000

Email

[email protected]